7 Features to Look for In Biometric Attendance System
In This Blog You can learned About 7 Features to Look for In Biometric Attendance System and Myths of Biometric Time and Attendance Systems. Stay tuned in this blog we will provide you with many useful information about Biometric Attendance System.
As we move toward a digital society, SMEs and start-ups are increasingly automating their everyday tasks. Although most companies today utilize card setters or other digital devices, they still use manual time tracking and complicated spreadsheets to track the hours and attendance of their employees.
Manual, time-consuming and labor-intensive time tracking is not just complicated but also hampers the expansion and growth of your company. Your company can realize its full potential when you develop an internal system that can be scalable and efficient.
Making the switch to biometric attendance systems is the initial step in your quest to improve your company’s security and improve the efficiency that your workers. There are many biometric access control solutions available. How can you pick the right one that is the perfect choice for your business?
Don’t worry! Take a look at these 7 top features to be looking for when considering Biometric Attendance Systems.
Biometric Attendance System Features
1. Access Control
In addition to time-tracking systems, biometric systems can also be employed to secure the building by limiting access to those who aren’t authorized in restricted areas. Make sure to choose devices with integrated access control features. Integration systems can boost the efficiency and security of the organization.
2. Capacity for Users
Choose an attendance system with biometrics that can store and verify the validity of various templates (fingerprints or palms, faces and so on) even if you currently have only a handful of employees. The device can enroll more employees if your company expands over time.
3. Connectivity
Internet connectivity is a mandatory feature of biometric machines. Readers can transfer each employee’s clock-in and time to the HR and attendance payroll system. Internet connectivity is essential to maintain and update the system to keep it running without glitches. When we talk of connectivity, USB connections can also be added to make a backup of the data in a short time using any external devices.
4. Identification Time
The efficiency of biometric attendance systems depends on the time it takes to identify the biometric device. It would help if you looked for machines that can detect fingerprints in a matter of a second and automatically transfer the information to the server to ensure the correct attendance time.
5. Durability and sturdiness
Choose equipment that is rugged and durable. They can perform at extreme temperatures, mainly when your company is subject to plenty of dust and dirt. Sometime-attendance systems that use fingerprints, like
6. Integration with Payroll Management Systems
The information provided by the system plays a crucial part in improving the efficiency of payroll management systems for HR. With exact attendance data of employees, it is easier for the HR team to calculate salary calculations quickly and precisely. Choose systems that transmit information directly to the Payroll software for HR, thus making payroll computations simpler.
7. Support
Although Biometric Attendance Systems are straightforward to install and simple to use, there might occur instances where you’ll encounter problems and require assistance from a professional. Be sure to buy your device from reputable firms such as Matrix and Matrix, which provide offline and online service assistance.
Myths of Biometric Time and Attendance Systems: True or False?
Systems for biometric attendance and timekeeping continue to grow in popularity with private sector organizations as well as public sector agencies due to their capability to:
- Increase productivity
- Pay for savings in the workplace
- Reduce the rate of absences
- Bolster security of employees as well as building security (with an accompanying security system)
But when it comes to integrating a biometric system into your organization, many common myths travel up from employees and may even find their way into your management team. We’re going to dispel them right here!
Biometric systems make it difficult to calculate the payroll and slow down the entire process.
False. While managers and supervisors might initially bring up concerns regarding the new system based on issues involving calculations for payroll, the notion of inefficiency and concerns regarding the cost of operation or acquisition. However, after installing the system, most associated “disadvantages” actually turn into advantages.
A biometric system controls access to each room and its installed area. Doing this makes tracking employees’ time and payroll purposes much easier when integrated with an automated payroll system. Additionally, the expenses of acquisition and operations are easily lowered through the improvement in the accuracy of time tracking as well as the removal of “buddy-punching” as well as other forms of false time reporting – all of which carry significant financial value and are often higher than the cost of a biometric system.
A biometric system invades employee privacy.
False. Biometric systems keep track of time and attendance by recording distinct human characteristics. The technology could detect fingerprints, the patterns of iris, handprints or vein patterns. However, Biometric attendance and time systems don’t capture their features in images. Instead, they’re saved in mathematical models and as templates. These data are not used to recreate the physical features that make up an individual.
Biometric technologies can be costly.
False: This might have been the case a few decades ago when you only see biometrics in sci-fi films. Today, such technology is affordable for small-sized and medium-sized enterprises. If you’re a company owner with less than fifty employees, you could upgrade to a biometric time and attendance system for less than $2000, the most basic fingerprint models in the $300-$500 range. Iris access models are a bit more expensive and currently, cost around $3000 for a control system.
The process of transition and implementation is intensive and requires a long duration.
False. After setting the system up, you can enroll and educate your employees about how to use the technology. Employed. In many cases, the provider you choose can help at this step by conducting several tests to make sure that the system is easy to use and efficient, for example:
- Technology evaluation: evaluating the equipment itself
- Scenario evaluation – testing the effectiveness of scenarios for particular cases
- Operational Evaluation – Assessing the value that is delivered to the entire organization
A thorough understanding of the various stages described above will allow for exceptionally high accuracy in precisely how the biometric system performs.
Biometric scanners are best for use in offices.
False. While fingerprint attendance system scanners are recommended only in clean environments, hand readers and other technologies can be used in humid, dusty or dirty workplaces.
